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    Manage your MEDIA LIBRARY
    • 10 Nov 2023
    • 4 Minutes to read
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    Manage your MEDIA LIBRARY

    • Updated on 10 Nov 2023
    • 4 Minutes to read
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    Article Summary

    The Media library tab is designed to manage different types of files in the system similar to the file explorer. Images, video, and audio files, among others, are uploaded to the system and can be organized into folders, moved, copied, renamed, viewed, and downloaded. The files saved here can be accessed and used on other tabs to create content.

    The visual content of the Media library is usable, for example, from the template Designer by adding media files to templates, with subsequent options to resize them to suit design requirements; or by assigning media files directly to displays, or by selecting media files from the Dynamic media, Playlists, Content scheduler or Scenarios tabs. 

    Audio files are usable when creating new announcements on the Paging Library tab.

    In this tutorial, we will cover the basic functionality of the media library, such as:

    • Uploading media
    • Creating folders
    • Navigating the folder structure
    • Item search 
    • Moving, copying, downloading and deleting files and folders
    • Item preview
    • Three-dot menu options
    Topics covered:
    Media library tab, Templates tab, Dynamic media tab, Playlists tab, Content Scheduler tab, Scenarios tab, Displays tab, Paging library tab.

    TUTORIAL STEPS:

    Upload media

    1. Open the Media library tab.
    2. Click the Upload button and select the desired files from your local machine to be uploaded to the Media library. 


    Supported media formats:

    Picture format: JPEG, BMP, PNG, GIF, FLV

    Video format: MP4, MOV

    Note: You can also drag and drop files directly to the Media Library page from File Explorer.



    Create a new folder


    1. Click the New folder button.
    2. Enter a Name for the folder and Save it.


    Note: The new folder is created on the same level as you are currently seeing.








    Navigating the folder structure

    1. Click a folder to navigate to its contents.

    B) Clicking on the path directory names can be used to quickly navigate through the folders.

    Pressing the Back button takes you one level up in the folder structure.



    Search function

    The Search field above the table allows you to search for files and folders of the Media library tab.

    1. Enter the full or partial name of a file or a folder.
    2. Search result: All found items are highlighted in yellow.
    3. You can use the Open location option from the three-dots menu to navigate to the folder where any found item is located.


    Moving and copying folders or files 

    Folders and files can be moved and copied by selecting the checkbox next to the item name or by using the three-dot menu. Using the checkboxes allows you to copy/move multiple items at once, while operations from the three-dot menu are limited to only one item.

    1. Select the checkboxes next to the desired items.
    2. Click the Move or Copy button at the bottom right of the page.
    3. In the new pop-up window, navigate to the desired folder and click Move / Copy.


    Downloading items

    Folders and files can be downloaded by selecting the checkbox next to the item name or by using the three-dot menu. Using the checkboxes allows you to download multiple items at once, while operations from the three-dot menu are limited to only one item.

    1. Select the checkboxes next to the desired items.
    2. Click the Download button at the bottom right of the page.

    Note: You can download multiple files at the same time, but only one folder with all its contents. The downloaded content is archived in a .zip file.


    Deleting items

    Folders and files can be deleted by selecting the checkbox next to the item name or by using the three-dot menu. Using the checkboxes allows you to delete multiple items at once, while operations from the three-dot menu are limited to only one item.

    1. Select the checkboxes next to the desired items. 
    2. Click the Delete button at the bottom right of the page.
    3.  Confirm the deletion in a new pup-up window.

    Note: You can download multiple files at the same time, but only one folder with all its contents. The downloaded content is archived in a .zip file.


    Item Preview

    To preview an item, simply click on the icon next to it and a new modal window will open with item details.


    Three-dot menu: description of options

    Files:

    • Preview - file preview, new modal window with item details are visible /
    • Open in new tab - file is opened in new browser tab.
    • Rename - file can be renamed, new modal window is opened. Same modal window for renaming individual files and folders:
    • Copy - file can be copied to a different folder. The original file remains in the same folder. User has to choose folder where the item shall be copied to:
    • Move- file is moved to different folder, modal window is opened with available folder structure and user chooses to which folder the file shall be moved to:
    • Delete - immediate removing of the item on the main page is enabled. Modal window appears for confirmation of the action.
    • Download - store the selected file to the user's work station.

    Note: OpsUI initiates an immediate download to the user's workstation. The location of downloaded files and access rights depend on the browser configuration. Downloading multiple items must be allowed by the browser.


    Folders: 

    The three-dot menu options for folders are the same as for files, except for the Preview and Open in new tab options, which are not available here.


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