---
title: "Create and manage users"
slug: "create-and-manage-users-ent"
updated: 2026-09-15T10:46:56Z
published: 2026-09-15T10:46:56Z
canonical: "docs.simpleway.cloud/create-and-manage-users-ent"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.simpleway.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Create and manage USERS

New users are created and managed from the Users tab, part of the system's broader user management. When setting up a new user, the basic configuration covers:

- User group assignment
- Zone assignment

A user's assigned role determines their **rights and permissions** in the interface, and roles come pre-configured — see the tutorial on User roles for an overview.

Audio device and display **zones and zone groups** are areas where announcements can be played or visual messages and visual paging can be displayed. The assigned user zones are those that the user sees for selection in the corresponding tabs for playback. No other zones can be selected unless assigned to the user, see also tutorial on [Zoning your audio and display devices](/v1/docs/zoning-your-pa-and-display-devices-air).

Topics covered:

- Users tab
  - Invite a new user
  - Zones - Edit the user record
  - Change user pin code

---

**TUTORIAL STEPS:**

| A) **Create a new user** 1. Open the *Users* tab. 2. Click the *New user* button. A new *Invite user* sub-window opens. | ![](https://cdn.document360.io/a3e67867-6316-451b-94ad-ec727ac9102a/Images/Documentation/Slide1(171).JPG) |
| --- | --- |
| B) **Invite user** 1. Enter user’s *email* address. 2. Enter the *username*. (login name of the user). 3. Select the user's *role*. Predefined user roles determine user rights and permissions in user interfaces. 4. Click the *Add user* button. The user will receive an email with instructions from which they will be redirected to a login page where they will set their password and log in. **Note**: See User roles tutorial for more information on rights and permissions. | ![](https://cdn.document360.io/a3e67867-6316-451b-94ad-ec727ac9102a/Images/Documentation/Slide2(209).JPG) |
| C) Click the newly created user record to edit it. | ![](https://cdn.document360.io/a3e67867-6316-451b-94ad-ec727ac9102a/Images/Documentation/Slide3(202).JPG) |
| D) **Set PIN code** You may want to set a pin code for users with the roles of user interfaces such as GateUI, BaggageUI, TugmanUI, and FlexUI. 1. Click the *Set PIN code* button. A new *Change pin-code* pop-up window opens. 2. Enter new user pin-code and confirm it. 3. Click the *Save* button. | ![](https://cdn.document360.io/a3e67867-6316-451b-94ad-ec727ac9102a/Images/Documentation/Slide4(171).JPG) |
| E) **Assign zones and UI locale** 1. Select the UI language used for the user. 2. Drag & drop required zones from *Available zones & zone groups* section to *Selected zones & zone groups* section. 3. Click the *Save* button. | ![](https://cdn.document360.io/a3e67867-6316-451b-94ad-ec727ac9102a/Images/Documentation/Slide5(140).JPG) |
| The newly created user will get an email with your invite to your Simpleway CX instance. Now s/he can acces the UI. |

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